Getting the most out of TDW-Live

Please find below all of the details you need for getting the best out of TDW-Live. If you have any questions, please email claire@techdataworld.com.

Days to attend

Please double-check that you have the ticket for the days you wish to attend. Please do not turn up for the days for which you have not purchased /booked. The venue is holding us to the number of delegates per day. If you are unsure which days you have booked please contact us. This includes the Pie n Pint evening.

Safety & Security

We understand that we are the only event happening at the time, however, we ask that you remain vigilant. Please wear your conference badge at all times. There is ample parking at the venue. Please note TDW accepts no responsibility for the safety or security of your vehicle.

Online Attendees

For those attending online, you will be sent your login information in time for the event. All streams will be delivered via the TDW+ portal and you will have access to the days that you are permitted to join. Note, Day 1 is ONLY available to those with a TDW+ subscription. Make sure your account has been created HERE

Dietary Requirements

There will be plenty of food and refreshments being made available during the event. If you have any special dietary requirements please let us know at least a week before the event.

Dress code

The event is designed to be flexible and informal. Day 1 is a relaxed, feel free to dress accordingly, please no T-Shirts with messages/images that could cause offence. Day 2 and 3 is business casual.

Speaker information:

Please provide your full profile, photo, and presentation synopsis by the 5th of November.

In-person:

• You are permitted to use your own laptop – please ensure you have an HDMI connection
• Those traveling from outside of the UK please ensure you have the correct power adapters
• The TDW laptops support PowerPoint and Key Note only

Remote

• All remote presenters will be required to use WebEx
• Please ensure TDW has a copy of your slides in case of IT failure

Pre-recorded

• If you wish to pre-record your presentation, please deliver the recording to TDW in MP4 high-res format

Sponsors and exhibitors

Notes:

• All electrical items must be safety checked
• Please do not leave valuables at your booth unattended
• Please provide your sponsor profile to TDW by 5th November – anything after this date will not make the conference hand-out. Including profile, logo, links to resources
• TDW has limited IT equipment for hire, if you have not pre-booked anything please make sure you do so at least a week before the event
• Setting up your table area will be permitted from 1800 HRS on Monday 19th
• Please send Product/Company PDF profiles for inclusion in the conference handout

Speakers

You are permitted to use your own laptop for your presentation. A STANDARD HDMI cable will be used, make sure that you are able to use these cables. Your presentation will be recorded and streamed to the online portal.

If you would like to use the TDW laptops for presenting, please make sure we have your slides in plenty of time to ensure that they run and present on the TDW machines.

FAQ

CAN I BRING A SERVICE DOG?

We have spoken to the venue and they are happy for you to do so, they just need to see evidence that the dog is for service pruposes.

Do you have a risk assessment template you would like us to adhere to?

We do not, all we ask is that you have the necessary corporate and public liability insurance in place and your electrical items are safety checked.

Would you please also send me a copy of your own risk assessment for the event?

Our agreement is with the venue directly and the requirement is for our public liability insurance to be in place. There is also a daily health and safety briefing.

CAN I CHANGE MY TICKET?

Please contact us to discuss upgrade options. The closer we get to the event we are unable to issue refunds as we have to agree numbers with the venue.